Grantor/Mortgagor
Search,
and Grantee/Mortgagee Search
Book, Page, Plat Cabinet and Slide
At the logon screen, please enter your Username
and Password, and click ‘Submit’ or hit enter. If you do not have a username
and password, please enter ‘Guest’ as the username, and ‘Visitor’ as the
Password. Currently you simple need to
click Submit.
You
are now at the Search screen. This search has several options that give you the
ability to quickly and easily find the document you would like to see.
For any lookup you must MUST use a partial name or a wildcard (*) in the Last/Company Name
field - see the Last/Company Name explanation for details.
Please keep in mind that there is more than one
way to narrow your search to find the desired document, so if you are missing
one piece of information, you can still find your document with the information
at hand. This is the initial screen you
will see:
Grantor/Mortgagor Search,
and Grantee/Mortgagee
Search
:
The first option on the screen is a round button that you can switch between ‘Grantor or Mortgagor’ and ‘Grantee or Mortgagee.’ Only one of these can be selected at one time. If you are unsure whether the document you are searching for is a ‘Grantor or Mortgagor’ document or a ‘Grantee or Mortgagee’ document, fill in the remaining information; if the document you need is not among the items found, you can switch to the other option and search again without having to re-enter any of the other search criteria. Obviously to lookup a grantor or grantee you MUST enter at least part of the name in the Last/Company Name Field - see Last/Company Name for additional options.
Look
for exact name match:
This check box gives you the ability to narrow your search down a great deal, and limit it to find only the exact match of the text you enter into the ‘Last/Company Name’ field. When unchecked, if you enter ‘Smi’ you would find not only the listings for ‘Smith’, but also for ‘Smithson’ and ‘Smithe’ When checked, entering ‘Smi’ would not return ‘Smith’, or anything that did not have only ‘Smi’ for the name. You would need to enter the full name ‘Smith’ to find the name ‘Smith.’ Obviously you must enter a name for the exact match to occur.
After this option, there are several places to enter
details for the document that you would like to see. The first place to enter
this information is the field marked ‘Last/Company Name.’ Here you will enter
the last name of the person, or company name associated with the document. If
you only know a portion of the last name or company, you can enter the first few
letters of the name, and the search will find names that start with those
letters. You are required to enter something in this area in order to search - minimum entry is
a wildcard (*).
If the Exact Name box is not checked, the system
uses a wild card search to find any name that BEGINS with the letters you
typed. You may use a wildcard (*) at the
beginning of the name for a partial search.
For example, if you wanted to find a name with “net” in it you could
type *net or *net* and the system will return any names with “net” anywhere in
the name. Here is the
results of such a search without any other restrictions.
You
may limit your search even more by entering the first name. While the Last/Company Name
field is required
, this field is not required, but it may help you in your search.
You
may also use wild card (*) searches on the first
name (See Last/Company Name).
Book, Page, Plat Cabinet, Slide, and Instrument Number:
If you know any of this information, you may
enter it to narrow the search down to a very specific document or set of
documents. This may reduce the amount of time that it would take to find what
you are looking for. You may enter
information into any or all of the boxes.
However, entering a book and page as well as plat cabinet and slide will
return nothing. You should only use book/page or plat/cabinet
but not both. For book/page or Plat Cabinet/Slide lookups you MUST use a partial name or a
wildcard (*) in the Last/Company Name field.
The ‘Document Type’ allows you to
select which type of document (DEED, CONTRACT, etc.) you would like to search
for. If you click on the small arrow in the box, you will be presented with a
list of possible document types. You can select any of these items, or the blank
line at the top to search all document types. For Document Type lookups you must MUST use a
partial name or a wildcard (*) in the Last/Company Name field.
The ‘
Once you have entered all of
the search criteria for the document that you
are searching for (note that the Last/Company Name field is required) , you can
press the enter key, or click the ‘Search’ button to begin searching. It may
take a moment, but once the search has found the document, or documents, the
list of available documents will be displayed below the search area.
Please note that if your search gives a large
number of results, only the first 500 rows will be returned. If you need to
narrow the search down, you can modify any of the search parameters and search
again with the new criteria.
When you find the document that you are looking
for, and would like to display it, click on the word “Display” on the right side
of the line for the document you would like to see. When you click on the word
“Display”, a new browser window will open to display the document. If this is
the first time you have visited this page, you may see a warning box. This will
inform you that a Cab file needs to be run on your system in order to continue.
Click “Yes” to proceed, this is necessary for the image to be displayed.
NOTE: This is an ActiveX component. If your browser blocks ActiveX components,
then you will see garbage on your screen or possibly receive an error.
Virtually all of the icons have a pop-up help
that will indicate their function.
Please refer to them for quick assistance.
In the display window, you can look at the image
of the document that you were searching for. In this window you can zoom in or
out, or change the zoom settings using the buttons at the top of the image.
You can also move from one page to the next, or
display a list of thumbnails for the different pages on the left hand side by
using the buttons at the bottom of the image.
Below the image are the details for the image
that helped you search for this specific document. To hide these details, use
the large button above the image with the magnifying glass on it. To close the
Display window, click the close button to the right above the image.
You may print the document by clicking on the
printer icon above the image (or thumbnails if you have that view open). DO NOT use the browser’s File/Print.